User Roles allow you to set user account permissions on a group basis (rather than a per-person basis). Users can then be assigned to a Role with the appropriate permissions for their duties.

Setting a user's role

When you invite a new user to Gentu, you will be prompted to select their User Role.

Change a user's role

Provided that you have the appropriate permissions to do so, you can change a user's role at any time in your Settings.

1. Navigate to Settings > Manage Users.
2. Select the user whose role you wish to change.
3. Select their new role from the Role drop down menu.
4. Press Save.

Please note that the first user to sign up to Gentu will be an Administrator by default. It is not possible to change the user role of the original Administrator.

User role types 

Administrator

The Administrator user role will have access to all areas of Gentu by default.

It is not possible to disable permissions for a user in the Administrator user role. If you wish to restrict this user's permissions, you should instead change them to a different user role.

Doctor

The doctor in most cases would need access to all of the fields under the Clinical heading in the User Roles page.

This includes the Consult Notes, Diagnostic Results, Letters, Procedures, and Medications related permissions.

Any additional permissions can be added as required by your Administrator.

Receptionist

Depending on the needs of your receptionists, the Administrators can edit permissions as required. For instance, you may wish for those in receptionist roles to have access to patient accounts, but not to your financial reports.

It is also possible to enable 'View Only' permissions for certain items, for instance; you may wish for receptionist-role users to be able to view and add Letters but not delete them. 

Typist

The Typist user role within Gentu has very basic permissions. By default, they will only have access to View and Add/Edit letters.

Any additional requirements for your typist can be granted by the Administrator of your practice.

Edit user role permissions

1. Navigate to Settings > Manage Roles.
2. On the left, select the role that you wish to change the permissions for (e.g. Doctor).
3. Tick the checkboxes for the permissions you wish to enable.
4. To remove permissions, deselect the relevant checkbox.
5. Press the Save button in the top right to confirm the changes. 
6. The new permissions will apply immediately.

Click here to view all user role permissions.

FAQ

> Can I change permissions on a per-person basis?

Currently it is not possible to change user roles on a per-person basis. This is something that we hope to implement in future. 

> I cannot see the Manage Roles link. How do I change role permissions?

If you cannot see the Manage Roles link in Settings, it means you do not have permission to access this area of the app. Please speak to your Administrator so they can make the appropriate changes.