Appointment Book Settings

In this article you can find information about configuring the Gentu appointment book to your liking.

Appointment Book columns

If a user needs a column to be set up in the Appointment Book, you can set this up by:

1. Navigating to Settings > User Columns
2. Ticking the check-box in the Appointments column for the user you wish to add to the Appointment Book.
   

Once complete, the user's name should now appear under the Filter Providers header in the Appointment Book, under the calendar.

This setting would generally be used by providers/doctors.

Filter provider columns

The Providers legend in the Appointment Book lets you toggle which user columns are displayed in the appointment book.

The legend will show the names of any users that have the Appointments check-box ticked in the User Columns page, as mentioned above.

You can tick and untick the boxes in the Providers legend to show or hide each provider.

Ticking and unticking the Providers box will show/hide all providers.

Practice hours

If the practice hours have recently changed and you wish to reflect this in the Appointment Book:

1. Navigate to Settings >Practice Hours
2. Amend the Day Start Time and/or the Day End Time to match the new practice hours
   
3. Select Save to save the changes.

The new practice hours should now be shown in the Appointment Book.

Note: When the practice hours have been changed, the changes will be reflected in the appointment book for all previous dates in the appointment book as well as future appointment book times.

Note: Changing the appointment book practice hours will also affect the start and end times when printing the Theatre List.

Appointment intervals

By default, Gentu's appointment book is automatically set to 15 minute appointment intervals. If this does not suit your workflow, you can change the default appointment interval as follows:

1. Navigate to Settings
2. Select Practice Hours, located under the Appointment Book header
3. Click on the Interval drop down menu
4. Select the preferred interval
   
5. Select Save.

Once you have changed the default appointment interval, any appointments booked in future will default to this length of time.

Please note that if you book an appointment over a Schedule, or set the appointment to a specific Appointment Type, the Schedule or Type's set interval will override the default interval.

Note: The appointment interval is global and applies to all providers/columns in the Appointment Book.

Appointment Types

Appointment Types can be used to differentiate patient appointments, to set events in the appointment book, or to configure an Appointment Schedule.

You will find Appointment Types listed down the left hand side of the Appointment Book.

Add a new Appointment Type

1. Navigate to Settings > Appointment Types
2. Click on the small + icon
   
3. Enter a name for this Appointment Type (e.g. Antenatal, Unavailable, Follow-up)
4. Enter the desired duration for this appointment type (e.g. 20 minutes)
5. Select a colour
   
6. Press Save.

The newly added Appointment Type will now be available in the Appointment Book.

Please note: 

• If no duration time is entered when saving a new Appointment Type, the default Appointment Interval that is set in Practice Hours (Settings> Practice Hours) will be used automatically.
• You may need to update your existing Appointment Types' durations if you change the global appointment interval in Settings > Practice Hours.

Edit existing Appointment Types

1. Navigate to Settings > Appointment Types
2. Click on the name of the Appointment Type you wish to edit 
3. Make the desired changes 
4. Select Save.

Please note:

• There is currently no way to delete Appointment Types.
• The default Appointment Types, Appointment and Procedure, cannot be edited.