Gentu updates its fee schedules for the MBS and Health Funds automatically, meaning that you never have to worry about ensuring that the amounts you're claiming from health funds are correct, and reducing the amount of time spent dealing with exceptions.
Gentu also maintains a historical record of fee schedules for the last two years, so when you create back-dated invoices Gentu will automatically populate each item with correct fees as of the date of service.
You will still need to update the values of any custom fee schedules, and all custom items that you use in Gentu, as well as non-public schedules such as the AMA fee schedule.
Private Fee Schedules
Gentu supports the creation of multiple custom fee schedules to allow you to set private fees. These fee schedules can be created by navigating to Settings > Billing Items & Fee Schedules. By default you will have a fee schedule called 'Private', but you can also create new schedules by clicking Add Fee Schedule.
When creating a fee schedule you will need to enter a 'Fee Schedule Name' as well as specify the rules for producing the schedule. You can set your fees to be a percentage or dollar figure above or below an existing schedule, as well as rounding. Once you have done this, press Save and your new schedule will be created. This may take a few moments as Gentu needs to calculate the fees for the thousands of MBS items stored in its database.
Updating Fee Schedules
Once a fee schedule has been created, you can edit it by clicking on its entry in the list of Custom Fees in Settings > Billing Items & Fee Schedules. By default when viewing an existing fee schedule the window is locked to prevent inadvertent changes to fees.
You can unlock the fee schedule by clicking Edit.
Once you have unlocked the fee schedule you will be able to edit all details of the schedule as you would normally.
Updating Individual Items
It is also possible to set the fees for individual items on a custom schedule. This can be done by searching for the item in the 'Billing Items' section of the Billing Items & Fee Schedules menu in settings. Select the item from the list of results and the details of the item will populate into the 'Billing Items' section.
Once the item has been selected, use the drop down menu to select the fee schedule you wish to use. By default 'Private' fees will display, but you can select any custom schedule from the list. Once you have selected the fee schedule you wish to use, you can update the fee by entering a value of your choosing into the green field.
When the fee for the selected schedule has been entered, click Save below the item information to save the new fee.
It is also possible to add custom items which don't appear in the MBS. This is done by navigating to Settings > Billing Items & Fee Schedules and selecting Add Custom Items.
Gentu will ask you to specify a Code, used to locate the item, and a fee to charge for the item. You can also include a description which will appear on the invoice and indicate if there is a GST component. Once you have done this, click Save to create your custom item.
Updating Custom Items
To edit the fee for a custom item, search for the item code or item description in the 'Billing Items' search bar, and then click on the relevant item in the results to select it. The 'Billing Items' section will update to reflect the details of the item you've selected.
From here you can update any details of the item's description, change the fee or alter it's GST status. Once you are satisfied with the changes, click Save to update your custom item.
Custom items can be updated across custom fee schedules in the same way as updating other individual items.
It is worth noting that custom items won't be updated if you edit a custom fee schedule using the custom schedule; when updating a custom fee schedule you should ensure that you update any custom items manually.
If you are a member of the Australian Medical Association (AMA), you are entitled to charge AMA fees. You can import these fees by downloading the AMA Fee Schedule as a .csv file from the AMA website. Navigate to Settings > Billing Items & Fee Schedules and then click Upload AMA. Navigate to and select the .csv file. You will then see a progress bar as the fee schedule is uploaded to Gentu, and once this is complete a notification will appear saying "AMA schedule uploaded. The schedule fees will be updated shortly."